Enabling PracSuite AI
PracSuite AI can be enabled in Settings > PracSuite Account > AI. Learn more.
AI Clinical Note Templates
To begin, go to a client's Clinical Notes tab and use the AI Clinical Notes button at the top.
PracSuite's AI feature allows you to generate clinical notes in three ways: Dictation, Conversation and Notepad.
Dictation - Selecting Dictation allows you to dictate your findings into your connected microphone, and PracSuite will transcribe it to text and then allow you to generate a formatted clinical note based on a template.
Conversation - Conversation is designed so that you can record your session with a patient, where PracSuite will transcribe the conversation and organise it into a script, indicating what both the practitioner and the patient have said as the basis for your clinical note. Note that you must request the patient's permission to record the session.
Notepad - Notepad provides a text box where you can informally record your clinical session, allowing the AI to format it into a formal clinical note.
Microphone setup for AI voice transcription
For accurate voice-to-text transcription, achieving good audio quality is essential. Read our guide on microphone setup for transcription accuracy.
Dictation
The dropdown icon allows you to select a different microphone.
Use the Pause button to pause the recording.
Restart Recording will scrap the current recording entirely and allow you to start again.
Selecting Finish Recording stops the recording and begins the transcribing process.
Select the dropdown icon next to Finish Recording to select an AI clinical note template to bypass the transcription and generate your note instantly.
You can use the Additional Information box while recording or afterwards to add any additional clinical information you want to provide the AI for context.
Once you have selected Finish Recording, you can:
Review the Transcript and make any adjustments you deem necessary.
Playback the recording, use the blue dot to scrub to a desired part of the recording and use the speaker icon to change the volume.
Add Additional Information to be used in additional to the transcription. This is can be used if you do not wish the patient to hear additional information during the transcription process. Either type or use the speaking person icon to record into this section.
Use the Include Clinical History button to select additional clinical notes that you would like the AI to consider when writing the note.
Select Generate Note button to use your previously defined favourite AI clinical note output or select your clinical note output by using the dropdown button.
Conversation
The Patient Conversation feature is specifically designed to capture essential clinical information for creating a focused, structured AI Clinical Note. It works best in a direct, question-and-answer format between practitioner and patient, with the practitioner’s questions guiding the discussion. While minor small talk is filtered, casual conversations without clinical relevance may not contribute to a meaningful note.
The dropdown icon allows you to select a different microphone .
Use the Pause button to pause the recording.
Restart Recording will scrap the current recording entirely and allow you to start again.
Selecting Finish Recording stops the recording and begins the transcribing process.
Select the dropdown icon next to Finish Recording to select an AI clinical note template to bypass the transcription and generate your note instantly.
Add Additional Information to be used in additional to the transcription. This is can be used if you do not wish the patient to hear additional information during the transcription process. Either type or use the speaking person icon to record into this section.
Once you have selected Finish Recording, you can:
Review the Transcript and make any adjustments you deem necessary
Playback the recording, use the blue dot to scrub to a desired part of the recording and use the speaker icon to change the volume
Add Additional Information to be used in additional to the transcription. This is can be used if you do not wish the patient to hear additional information during the transcription process. Either type or use the speaking person icon to record into this section.
Use the Include Clinical History button to select additional clinical notes that you would like the AI to consider when writing the note.
Select Generate Note button to use your previously defined favourite AI clinical note output or select your clinical note output by using the dropdown button.
Notepad
Hide Notepad will hide the additional notes you have typed.
Show AI Fine Tune reveals a text box where you can provide additional context to help refine the AI response.
Past Clinical History allows you to select previous notes for the AI to consider when outputting the current note.
Generate Note will be disabled until enough text has been entered into the Notepad.
Select Generate Note to use your favourited template or select/apply a favourite by using the dropdown.
AI Fine Tune
Select Show AI Fine Tune to help refine the AI response. For example, "include an additional section for patient history" or "include differential diagnosis in clinical note".
Once you have typed or dictated your AI Fine Tune instructions, select Regenerate Note and the AI will use your prompt to create a new note. This process can be repeated multiple times to refine the AI clinical note output using an iterative process.
Selecting your preferred AI Clinical Note Template
Use the star icon to indicate which AI Clinical Note Template is your favourite, which will be used if you select the Generate Note button instead of the drop-down.
Tools Available After Generating a Note
Once you have generated an AI clinical note, all the usual clinical note tools will become available, including adding a body chart, image or even a standard template.
